*We do not recommend using Quick Guides as a sole resource for information, as they are intended to be job aids for those already experienced in entering time. The major units that use this system are HFS, ICA, and FS.
These resources are for employees who enter time via Accu-Time, a Punch In/Punch Out system that integrates with Workday. Concepts include understanding Work Schedules, and deep-dives into overtime concepts like view details, flex time, and compensatory time tags. This course overviews some of the key concepts and nuances for overtime in Workday. Overtime Concepts for Time Entry in Workday (Self-Paced e-Learning Course) This Quick Guide can be used as a brief reference tool for entering time.* It outlines all of the roles and procedures involved in this Business Process. This is the primary User Guide for entering, adjusting, and removing time blocks on your timesheet. Read through the description prior to choosing where you’d like to start.
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We provide several resources, linked below, to assist you in learning how to enter your time. Be sure to check with your Time and Absence Approver to find out what your internal deadline(s) are each month. It is very common that units set internal deadlines earlier than those outlined in the calendar above, to give unit administrators time to audit and follow-up as needed each pay period. The deadlines described on the calendar page linked above are UW-wide deadlines. This deadline is indicated on your timesheet as “Time Period Lockout,” followed by dates framing the pay period you will be locked out of making changes to. Typically, the person with the TAA role is synonymous with your direct supervisor, but this is dependent on the unit you work for.Īll timesheets must be submitted and approved by the Timesheet Approval Deadline, per the Payroll and Workday Approval Deadline Calendar. In addition, the time blocks you submit are subject to approval by your Time and Absence Approver (TAA). When do I need to enter time?Īll time entered onto your timesheet in Workday should accurately account for the hours you work. If you have determined you do enter time into Workday via the section above, it’s important to understand that time entry can be pay- and benefits-impacting! This means that knowing by when and how to enter time is core knowledge for ensuring your pay and benefits are delivered to you properly. Medical Centers employees enter their time in Kronos.Exempt Salaried Employees (E S), see the section above for exceptions.Oceanography Exempt Staff (HR-approved only)Įmployees who do not enter time in Workday include:.Applied Physics Lab (for costing purposes only).WFSE Police Management (PM) Lieutenants.Specific populations of Exempt (E) employees on campus:.Employees Who Enter TimeĮmployees who enter time in Workday include: To switch between multiple jobs, select the arrow icon under your name to switch and investigate the Job Profile you have for each job. If you have more than one job at UW, each job may have a different designation. You may also see your compensation grade (a number) or union name. The parentheses following your Job Profile will display your NE, E, H, and/or S designation. In the Job Details section, find your Job Profile.
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